It has been observed that the loan process has one more step than the reimbursement process, as loans often cannot provide the exact amount like reimbursements. For example, if the estimated payment is 5100U, this number may be inaccurate, and the final amount could be 5200 or 4900.
So, whether applying for a 5000U loan or a 6000U loan, there is always a need to align the excess or insufficient portion in a subsequent process.
Referring to the reimbursement mechanism, it is recommended that the rotating manager applies for a loan with a smaller amount than the estimated number. In the following month, after all expenses have occurred, the manager can continue to claim the shortage. This approach results in minimal changes to the overall mechanism while increasing its flexibility.
If the loan amount exceeds actual usage, the manager will need to return funds to the treasury, creating a new process that should be avoided as much as possible.